Digital Conversion

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Digital Conversion


As your business progresses, the volume of paper documents grows exponentially, and stockpiled paper documents occupy space and are difficult to manage. EDC provides digitization service of Digital Conversion with the cutting-edge technology to convert all of your paper documents to a digital version that is stored either on your own server or on the cloud. This allows you to manage documents more efficiently without losing critical documents, thereby avoiding damage to your business's credibility.

Document scanning is the process of capturing digital images of paper documents. The images of the physical documents are then transformed into a digital format using Optical Character Recognition (OCR) for specified fields. This allows internal users to search the document with relevant keywords.


Why Digital Conversion? 


Digitized files are also easier to access and navigate—leading to improved customer service quality, increased productivity, easy retrieval of information. This avoids damage of critical physical documents. After all the paper documents have been scanned and rendered editable, the digital files can then be incorporated seamlessly into your existing on-premise system or to the cloud.

Benefits

EFFICIENCY

EFFICIENCY

Automated data capture and retrieval of your digital records in a fast, efficient and accurate way.

DATA SECURITY

DATA SECURITY

Scanned documents can be encrypted, password protected, and securely stored on premises or in the cloud. You can assign access levels to specific users and track all file activity.

COMPLIANCE

COMPLIANCE

Document scanning makes it easier for companies to fulfill its legal and regulatory obligations. Digital files can be organized, indexed and produced quickly to meet the demands of even the strictest auditor.

ACCESSIBILITY

ACCESSIBILITY

Secure access and sharing the digital files anytime from any device only by authorized personnel.

COST–EFFECTIVE

COST–EFFECTIVE

Reducing cost of office space used for physical storage.

INTEGRATION

INTEGRATION

Ability to integrate with the backend systems to securely upload the digitized documents with proper structure.

Types of documents

Official Correspondences

Financial Documents

Legal Contractual Agreements

Medical Records

HR Files

Bills & Invoices

Survey Maps

E-commerce

Other Large Documents

Digital Conversion Types

Bulk Scanning

Bulk Scanning

We provide bulk scanning process with high-quality devices scanning large numbers of documents in one go. There is no need to handle each paper individually, so the time span of scanning is short.

All-Size Scanning

All-Size Scanning

Be it a small document or a large size document such as (A0 Posters/ Maps and architectural plans) we can scan all size of documents with superior quality images with specific color, size & resolution needed.

OCR Scanning

OCR Scanning

We can provide digitization using OCR Scanning where the search of a digitized document can happen using specific keywords. You can also edit text easily without affecting the original font style.

Off-Site and On-Site Scanning

Off-Site and On-Site Scanning

As a service provider, we provide digitization services for onsite and offsite location based on your needs. EDC has a secured location in Dubai where we securely transfer the documents and digitize them and return back to your office or a storage facility. We also provide onsite scanning where we deploy resources and infrastructure for a certain time period to securely digitize the documents at your premises without moving the documents. A dedicated team will be deployed to complete the entire process

Secure Destruction of Documents

Secure Destruction of Documents

When the physical or digital data of an organizations becomes invalid, it needs to be destructed securely and properly. Our destruction solution ensures that all types of documents are secured in a proper and verified manner. Our secured facility is controlled with CCTV monitoring systems, 24/7 security guards, biometric access control with a controlled process for secure destruction of the documents

Records Management System

Our Records Management System enables the organizations to securely manage and store their physical records with required infrastructure, i.e., software, physical and logical security requirements as per the archival standards. In a certified warehouse, we administer storage operations, retrieval & destruction of these documents throughout their lifecycle.

·      Assign user roles and responsibilities in an automatic system to improve tracking and management.
·      Organize records in storage repositories by location and classification.